QuickSourceBids

QuickSourceBids is a powerful, “quick” bidding system that provides your management company a convenient way to obtain bids for frequently required homeowner association proposals.

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Complete and release a proposal in minutes:

• Simple Proposal Requirements Input

• Source Document Uploads and Storage

• Use your Approved Vendor List for Bid Candidates or Add New Vendors

• Easy Job Site Selection through the VIVE Database

• Manage Bid Due, Bid Reminder and Job Start Dates

• Vendors Submit Bids Directly through the VIVE System

• Release Proposal to All Selected Vendors with One Mouse Click

• Review All Bids through Comparative Bid Analysis Reports

• Notify All Vendors of Bid Outcome including Rejected and Accepted Bidders

Once you have awarded the bid, VIVE offers even more!

Take advantage of the time savings and tracking features of QuickSourceBids with your next RFP opportunity.

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Risk Mitigation

  • Mitigate reputation risk with your clients by knowing your vendors’ full profile
  • Only vendors meeting your standards can work on your properties reducing asset valuation risk
  • Automated system alerts informs all key parties when a vendor is found to be out of compliance
  • Monitoring of Insurance policies throughout 12 month period for all vendors
  • Our Risk Management division will work with you to design a risk program for your specific vendor portfolio needs
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Efficiency

  • A majority of VIVE’s streamlined implementation process is completed by VIVE staff members
  • System generated notices assist with vendors compliance
  • Accounting software integration simplifies the set-up process and ongoing maintenance
  • Email and phone call reduction for your staff
  • Search for new vendors that meet your requirements within our system
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Flexibility

  • Tailor compliance requirements globally or by trade type
  • Set fee waivers for specific vendors at your discretion
  • Certain vendor groups (e.g. utility companies, suppliers, etc) may be determined as exempt from compliance testing based upon your company’s needs
  • VIVE allows clients to customize site locations, assigning vendors to specific sites
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Cost Effective

  • Free to the management company and association (except small, one-time initiation fee)
  • No limit to the number of users
  • No charge or limit for RFPS
  • No cost or limit to managed contracts
  • Unlimited data hosting
  • 24/7 access to vendor information

Get a Free Demo

See how VIVE can help you today with a free demo from one of our management experts.

Get Started
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